Admissions Career Services Educational Equity Programs Fellowship Office Academic Services (GSAS) Thesis Office
The Graduate College 801 South Wright Street
204 Coble Hall, MC-322
Champaign, IL 61820-6210
Phone: (217) 333-0035
Fax: (217) 333-8019
grad@uiuc.edu

Graduate Admissions

How to Guides for ApplyYourself

Please select your question from the following list:

Top of Page
How do I view and print an application in ApplyYourself?

Find the Application

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on the PDF Icon on the right

Viewing & Printing the Application

  1. After you have clicked on the PDF icon, it will bring up the PDF of the Application that you can view or print

How do I view & print an online recommendation in
Top of Page
ApplyYourself?

Find the Recommendation

  1. Find the Recommendation
  2. Click on Select a System
    • Click on Application System, Click on Recommendation
  3. Click on Search for Recommenders
  4. Make Sure Record Options = Recommendation & Application Submitted
  5. Click on Search by Applicant's Information
    • Type in student's Last Name & First Name
    • Hit Enter or Click on Submit
    OR
    Click on Search by Recommender's Information
    • Type in Recommender's Last Name & First Name
    • Hit Enter or Click on Submit
  6. Find the correct name and click on recommender's name

Viewing the Recommendation

  1. Click on Recommendation
  2. Click on Overall Evaluation to View the Recommendation

Printing the Recommendation

  1. Click on Print (under Recommendation on right) to bring up a printer friendly Recommendation Form
  2. Click on Print

How do I add a recommender for an applicant in
Top of Page
ApplyYourself?

Find the Application

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  4. Find correct name and click on student's name

Adding a Recommender

  1. Click on Recommendations (under Supporting Documents)
  2. Click on Add New Recommendation
  3. Fill in All Information & Click on Save

How do I edit a recommender's information in
Top of Page
ApplyYourself?

Find the Application

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  4. Find correct name and click on student's name

Editing a Recommender's Information

  1. Click on Recommendations (under Supporting Documents)
  2. Click on the Recommender's Name that you would like to Edit
  3. Click on Edit Profile
  4. Edit the appropriate information & Click on Save

How do I view GPASU's Admission decisions in
Top of Page
ApplyYourself?

Find the Application

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  4. Find correct name and click on student's name

Viewing GPASU's Admission Decision

  1. You can View the Decision in the Status Information Block on the Application Main Page
  2. Look for the Decision Field
    • If Decision = Select, a Decision has not yet been made
    • If Decision = 97 (or U9), Applicant was Admitted Full Status
    • If Decision = 58 (or U8), Applicant was Admitted Full Status, Conditional (pending documents)
    • If Decision = 47 (or U7), Applicant was Admitted Limited Status
    • If Decision = 46 (or U6), Applicant was Admitted Limited Status, Conditional (pending documents)
    • Note that the U_ codes are mirror codes needed to be used when an applicant already has an active SGASTDN in Banner
    • 18 = Dept Recommended Withdrawal (before a decision has been made) on Referral
    • 19 = Dept & GPASU Recoded the Application
    • 20 = Dept Reported that the Applicant Rejected the Admissions Offer
    • 78 = Dept Denied the Application because it was Incomplete
    • 90 = Dept or Graduate College Denied Application
  3. Look for the field Decision Date to see the official admission decision date.
  4. Note that the Decision Reason and In Process Status fields are not being used by GPASU

Viewing GPASU's Limited Status Admission Decision Reasons

  1. Click on Application for Admission
  2. Click on GPASU: Pre-Admission Data Check
    • Remember that this is a GPASU Form and is for Departmental View Only
  3. Scroll Down to Admission Decisions, Admission Ratings
  4. Rating (SAARRAT) = Limited Status Admissions will have one or more of the following:
    • 49DPT Limited Status - Departmental Deficiencies
    • 49EPT Limited Status - English Prof Test Req
    • 49GPA Limited Status - Low GPA
    • 49ND Limited Status - No Degree
      • 49ND = No Comparable Bachelors Degree
    • 49UA Limited Status - Unaccredited
      • 49UA = Institution Unaccredited, Board of Governors or Trustees Degree, GPA Cannot be Averaged
    • 49CRS Limited Status - Coursework (MBA Only)
      • This is an MBA Function Only
    • 48DPT LS Clear - Departmental Requirements
      • Used when student has cleared his/her Departmental Deficiencies
    • 48EPT LS Clear - English Prof Test Required
      • Used when student has cleared his/her English as a Second Language EPT Requirements and all ESL required coursework fulfilled

How do I track a referral's progress in GPASU's Admission &
Top of Page
SEVIS processes in ApplyYourself?

Find the Application

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  4. Find correct name and click on student's name

Tracking a Referral's Progress

  1. Click on QuickView (underneath applicant's name at top right)
  2. If you requested a Recode:
    • If Recode? = YES, the Recode has not yet been completed
    • If Recode? = Recode Completed by Grad Admissions, the Recode has been completed
  3. GPASU's Modular Process Steps are listed in the QuickView and you can see what steps have been completed
  4. Each Module has Complete, Date, and Comments Fields.
    • Complete = Blank = Module not yet Completed
    • Complete = YES = Module Completed
    • Complete = Incomplete = There is a problem with the file
    • Date = Date Module Completed or made Incomplete
    • Date = Date Module Completed or made Incomplete
    • Source = GPASU Staff Member who Completed Module or made file Incomplete
    • Comments = Why a file was made Incomplete (Note: "Admit" through "Notice of Admission and SEVIS Documents Mailed or Picked Up" are all in the "Final Admissions Tracking" Comments
  5. Each Domestic Referral will go through the following modules:
    • Preliminary Document Check
    • Academic Credential Evaluation
    • Pre-Admission Data Check
    • Admit
    • Notice of Admission Mailed or Picked Up (No SEVIS documents required)
  6. Each Int'l Referral will go through the following modules:
    • Preliminary Document Check
    • Financial Evaluation
    • Academic Credential Evaluation
    • Pre-Admission Data Check
    • Admit
    • SEVIS Step 1
  7. Depending on the Applicant's Request for Visa Eligibility Documents, the Referral will go through one or more of the following modules:

    Transfer I-20/DS-2019 (Currently at U.S. institution, SEVIS record not released):
    • SEVIS On Hold until SEVIS Record is Released
    • Notice of Admission Mailed or Picked Up (SEVIS document to be issued when SEVIS record is released)
    • SEVIS Documents Mailed or Picked Up (Notice of Admission issued previously)
    Change of Level I-20/DS-2019 (Currently UIUC undergrad):
    • SEVIS Sent to OISA for Change of Level I-20/DS-2019
    Initial I-20/DS-2019, OR Change of Level I-20/DS-2019, OR
    Transfer I-20/DS-2019 (Currently at U.S. institution, SEVIS Record released):
    • Notice of Admission and SEVIS Documents Mailed or Picked Up
    Student Not Requesting an I-20/DS-2019
    Notice of Admission Mailed or Picked Up (No SEVIS documents required)

How do I request an int'l academic credential evaluation
Top of Page
in ApplyYourself?

Find the Int'l Academic Credential Evaluation Request Form

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Academic Credentials Evaluation

Fill out the following on the Int'l Academic Credential Evaluation Request Form

Department Information Section
  1. Department Contact: Use the scroll bar to select your email address
  2. Department Contact Phone: Type your phone number here
  3. Request Evaluation of Academic Credentials: Select YES
  4. Click on SAVE
  5. Print 1st Page Only and send to GPASU

How do I view an int'l academic credential evaluation
Top of Page
results in ApplyYourself?

When you receive the email that the Int'l Academic Credential Evaluation has been completed, you need to use AY to view the results online.

Find the Int'l Academic Credential Evaluation Request Form

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Academic Credentials Evaluation

Viewing the Results of the Int'l Academic Credential Evaluation Request Form

Department Information Section
  • Request Evaluation of Academic Credentials should say "Completed by Grad Admissions"
Transcript 1-5 Sections
  • View the following about each institution:
    • Institution Name & Country
    • Degree Name & Date
    • If the Degree been Awarded
    • The U.S. Comparable Degree
    • If the Institution is Accredited
    • GPA & Minimum GPA for the Institution's Country
Academic Eligibility Section
  • Academic Eligibility = Eligible, Not Eligible, or Cannot Determine Eligibility
    • If Cannot Determine Eligibility, view Comments below to see Explanation
    • If Not Eligible, See Selected Reasons

Comments = Comments are used to provide additional information regarding the evaluation from GPASU to the Departments. We use this field to tell you if we will need additional documents at the time of referral, if there is anything that needs extra explanation, etc...

How do I refer a domestic applicant for admission in
Top of Page
ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Admit a Domestic Applicant

Department Information Section
  • Department Contact Name: Type your name here
  • Department Contact E-mail: Use the scroll bar to select your email address
  • Department Contact Phone: Type your phone number here
  • Secondary Department Contact Name, E-mail: If you have a secondary contact, type their name and e-mail here
Applicant Summary Information Section
  • Declaration & Certification of Finances Complete: Choose N/A
  • International Student Verification Complete: Choose N/A
  • Referral Complete: Choose YES
Department Recommendation Section
  • SAARRAT Rating 1:
    • If you would like to admit the student full status to a degree program, choose "Prgm Recommends Admit (5700)"
    • If you would like to admit the student full status to a non-degree program, choose "Prgm Recommends Admit - Nondegree (57ND)"
    • If you would like to admit the student limited status, choose "Prgm Recommends Admit - Limited Status (4900)"

    • Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3

  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
  • If Limited Status, indicate reasons why (check all that apply):
    • If you chose Limited Status in the SAARRAT Rating above, check the reason(s) here
  • If applicable, please indicate the justification for Limited Status Admission:
    • If you chose Limited Status in the SAARRAT Rating above, you can copy and paste a Letter of Justification in this field, or send a paper copy with the Referral.
  • Time Status: Choose the appropriate option:
    • Most students are Full-Time Degree
    • Full-Time Non-Degree can only be international exchange students
      • Domestic applicants may be full-time non-degree on a case by case basis
    • Part-Time Non-Degree can only be domestic students
      • J-2 Dependent and J-1 Visiting Scholar Visa Holders may be part-time non-degree on a case by case basis
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Print Referral
  • Click on Close Window
  • If admitting Full Status, send Referral and Official Transcripts to GPASU
  • If admitting Limited Status, send Referral, Official Transcripts, Letter of Justification, Letters of Reference, Personal Statement, and Printed Application to GPASU
    • Exception: Limited Status due to GPA between 2.75/4 and 3/4, GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to TOEFL older than 2 years, but less than 3 years (at matriculation), GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to Departmental Deficiencies, GPASU does not need Letter of Justification, Letters of Reference, Personal Statement, or Printed Application

How do I refer an international applicant for admission in
Top of Page
ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Refer an International Applicant for Admission

Department Information Section
  • Department Contact Name: Type your name here
  • Department Contact E-mail: Use the scroll bar to select your email address
  • Department Contact Phone: Type your phone number here
  • Secondary Department Contact Name, E-mail: If you have a secondary contact, type their name and e-mail here
Applicant Summary Information Section
  • Declaration & Certification of Finances Complete: Choose N/A
  • International Student Verification Complete: Choose N/A
  • Referral Complete: Choose YES
Department Recommendation Section
  • SAARRAT Rating 1:
    • If you would like to admit the student full status to a degree program, choose "Prgm Recommends Admit (5700)"
    • If you would like to admit the student full status to a non-degree program, choose "Prgm Recommends Admit - Nondegree (57ND)"
    • If you would like to admit the student limited status, choose "Prgm Recommends Admit - Limited Status (4900)"

    • Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3

  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
  • If Limited Status, indicate reasons why (check all that apply):
    • If you chose Limited Status in the SAARRAT Rating above, check the reason(s) here
  • If applicable, please indicate the justification for Limited Status Admission:
    • If you chose Limited Status in the SAARRAT Rating above, you can copy and paste a Letter of Justification in this field, or send a paper copy with the Referral.
  • Time Status: Choose the appropriate option:
    • Most students are Full-Time Degree
    • Full-Time Non-Degree can only be international exchange students
      • Domestic applicants may be full-time non-degree on a case by case basis
    • Part-Time Non-Degree can only be domestic students
      • J-2 Dependent and J-1 Visiting Scholar Visa Holders may be part-time non-degree on a case by case basis
International Admits Only
  • Please select one of the following: Choose appropriate funding option and follow the instructions listed for each option in regards to filling out Section A and Section B below.
Section A
  • Assistantship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Appt%: Percentage of Appointment (0-50 allowed for international students)
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Fellowship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Tuition Waiver Only: Choose YES or NO
  • Renewable: Choose YES or NO
  • Amount: Total amount of waiver/scholarship for 1 year
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • The Financial Assistance Information above is applicable to the following years:
    • If you chose Renewable = YES above, Choose All
    • If you chose Renewable = NO above, Choose appropriate years
Section B
  • Assistantship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Appt%: Percentage of Appointment (0-50 allowed for international students)
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Fellowship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Tuition Waiver Only: Choose YES or NO
  • Renewable: Choose YES or NO
  • Amount: Total amount of waiver/scholarship for 1 year
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • The Financial Assistance Information above is applicable to the following years:
    • If you chose Renewable = YES above, Choose All
    • If you chose Renewable = NO above, Choose appropriate years
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Print Referral
  • Click on Close Window
  • If admitting Full Status, send Referral and Official Transcripts to GPASU
  • If admitting Limited Status, send Referral, Official Transcripts, Letter of Justification, Letters of Reference, Personal Statement, and Printed Application to GPASU
    • Exception: Limited Status due to GPA between 2.75/4 and 3/4, GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to TOEFL older than 2 years, but less than 3 years (at matriculation), GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to Departmental Deficiencies, GPASU does not need Letter of Justification, Letters of Reference, Personal Statement, or Printed Application

How do I report that an applicant has rejected the
Top of Page
admissions offer in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Report an Applicant Rejected the Admission Offer

Applicant Summary Information Section
  • Referral Complete: Choose YES
Department Recommendations Section
  • SAARRAT Rating 1: Choose "Applicant Rejects Offer (2000)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    • *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2.
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Click on Close Window

Top of Page
How do I deny an applicant in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Deny an Applicant

Applicant Summary Information Section
  • Referral Complete: Choose YES
Department Recommendations Section
  • SAARRAT Rating 1:
    • If you are denying the applicant because the application is incomplete, Choose: "Prgm Denial - Application Incomplete (7800)"
    • If you are denying the applicant after reviewing their application, Choose: "Prgm Recommends Deny (9000)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    • *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2.
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Click on Close Window

How do I cancel (withdraw) an applicant before a decision
Top of Page
has been made in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Cancel (withdraw) an Applicant before a Decision has been made

Applicant Summary Information Section
  • Referral Complete: Choose YES
Department Recommendations Section
  • SAARRAT Rating 1: Choose "Prgm Recommends Withdraw (No Decision) (1800)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    • *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2.
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Click on Close Window

How do I recode an applicant, but not yet ask GPASU
Top of Page
to admit the applicant in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Recode the Applicant for Consideration (Not Admit)

Department Information Section
  • Department Contact Name: Type your name here
  • Department Contact E-mail: Use the scroll bar to select your email address
  • Department Contact Phone: Type your phone number here
  • Secondary Department Contact Name, E-mail: If you have a secondary contact, type their name and e-mail here
Applicant Summary Information Section
  • Referral Complete: Choose YES
Recode Section
  • Recode: Choose YES
  • Recode Option: Choose Recode for Admission Consideration
  • Recode Type:
    • If you are recoding the applicant to a new term, Choose: "Recode to new term/year"
    • If you are recoding the applicant to a new program, Choose: "Recode to New Program"
    • If you are recoding the applicant to a new term and a new program, Choose "Recode to new term/year AND new program"
  • Recode to Degree Name: If you are recoding the applicant to a new program, Choose the new Degree Name (If not, leave this field blank)
  • Recode to Program Code: If you are recoding the applicant to a new program, Type in the new program's code, e.g. 10KS1111MS (If not, leave this field blank)
  • Recode to Term/Year: If you are recoding the applicant to a new term, Choose the new term (If not, leave this field blank)
Department Recommendations Section
  • SAARRAT Rating 1: Choose "Prgm Recommends Recode (1900)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    • *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2.
    If SAARRAT Rating 1 & 2 are already filled out, use SAARRAT Rating 3
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Click on Close Window

How do I recode a domestic applicant and also refer
Top of Page
the applicant for admission in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Recode the Applicant for Automatic Admit

Department Information Section
  • Department Contact Name: Type your name here
  • Department Contact E-mail: Use the scroll bar to select your email address
  • Department Contact Phone: Type your phone number here
  • Secondary Department Contact Name, E-mail: If you have a secondary contact, type their name and e-mail here
Applicant Summary Information Section
  • Declaration & Certification of Finances Complete: Choose N/A
  • International Student Verification Complete: Choose N/A
  • Referral Complete: Choose YES
Recode Section
  • Recode: Choose YES
  • Recode Option: Choose Recode for Automatic Admit
  • Recode Type:
    • If you are recoding the applicant to a new term, Choose: "Recode to new term/year"
    • If you are recoding the applicant to a new program, Choose: "Recode to New Program"
    • If you are recoding the applicant to a new term and a new program, Choose "Recode to new term/year AND new program"
  • Recode to Degree Name: If you are recoding the applicant to a new program, Choose the new Degree Name (If not, leave this field blank)
  • Recode to Program Code: If you are recoding the applicant to a new program, Type in the new program's code, e.g. 10KS1111MS (If not, leave this field blank)
  • Recode to Term/Year: If you are recoding the applicant to a new term, Choose the new term (If not, leave this field blank)
Department Recommendation Section
  • SAARRAT Rating 1: Choose "Prgm Recommends Recode (1900)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2
  • SAARRAT Rating 2:
    • If you would like to admit the student full status to a degree program, choose "Prgm Recommends Admit (5700)"
    • If you would like to admit the student full status to a non-degree program, choose "Prgm Recommends Admit - Nondegree (57ND)"
    • If you would like to admit the student limited status, choose "Prgm Recommends Admit - Limited Status (4900)"
    • *Note: If SAARRAT Rating 2 is already filled out, use SAARRAT Rating 3.
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
  • If Limited Status, indicate reasons why (check all that apply):
    • If you chose Limited Status in the SAARRAT Rating above, check the reason(s) here
  • If applicable, please indicate the justification for Limited Status Admission:
    • If you chose Limited Status in the SAARRAT Rating above, you can copy and paste a Letter of Justification in this field, or you can send a paper copy with the Referral.
  • Time Status: Choose the appropriate option:
    • Most students are Full-Time Degree
    • Full-Time Non-Degree can only be international exchange students
      • Domestic applicants may be full-time non-degree on a case by case basis
  • Part-Time Non-Degree can only be domestic students
    • J-2 Dependent and J-1 Visiting Scholar Visa Holders may be part-time non-degree on a case by case basis
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Print Referral
  • Click on Close Window
  • If admitting Full Status, send Referral and Official Transcripts to GPASU
  • If admitting Limited Status, send Referral, Official Transcripts, Letter of Justification, Letters of Reference, Personal Statement, and Printed Application to GPASU
    • Exception: Limited Status due to GPA between 2.75/4 and 3/4, GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to TOEFL older than 2 years, but less than 3 years (at matriculation), GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to Departmental Deficiencies, GPASU does not need Letter of Justification, Letters of Reference, Personal Statement, or Printed Application

How do I recode an international applicant and also refer
Top of Page
the applicant for admission in ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Recode the Applicant for Automatic Admit

Department Information Section
  • Department Contact Name: Type your name here
  • Department Contact E-mail: Use the scroll bar to select your email address
  • Department Contact Phone: Type your phone number here
  • Secondary Department Contact Name, E-mail: If you have a secondary contact, type their name and e-mail here
Applicant Summary Information Section
  • Declaration & Certification of Finances Complete: Choose N/A
  • International Student Verification Complete: Choose N/A
  • Referral Complete: Choose YES
Recode Section
  • Recode: Choose YES
  • Recode Option: Choose Recode for Automatic Admit
  • Recode Type:
    • If you are recoding the applicant to a new term, Choose: "Recode to new term/year"
    • If you are recoding the applicant to a new program, Choose: "Recode to New Program"
    • If you are recoding the applicant to a new term and a new program, Choose "Recode to new term/year AND new program"
  • Recode to Degree Name: If you are recoding the applicant to a new program, Choose the new Degree Name (If not, leave this field blank)
  • Recode to Program Code: If you are recoding the applicant to a new program, Type in the new program's code, e.g. 10KS1111MS (If not, leave this field blank)
  • Recode to Term/Year: If you are recoding the applicant to a new term, Choose the new term (If not, leave this field blank)
Department Recommendation Section
  • SAARRAT Rating 1: Choose "Prgm Recommends Recode (1900)"
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
    *Note: If SAARRAT Rating 1 is already filled out, use SAARRAT Rating 2.
  • SAARRAT Rating 2:
    • If you would like to admit the student full status to a degree program, choose "Prgm Recommends Admit (5700)"
    • If you would like to admit the student full status to a non-degree program, choose "Prgm Recommends Admit - Nondegree (57ND)"
    • If you would like to admit the student limited status, choose "Prgm Recommends Admit - Limited Status (4900)"
    • *Note: If SAARRAT Rating 2 is already filled out, use SAARRAT Rating 3.
  • Date: Type in Today's Date
  • SAARRAT Source: Use the scroll bar to select your email
  • If Limited Status, indicate reasons why (check all that apply):
    • If you chose Limited Status in the SAARRAT Rating above, check the reason(s) here
  • If applicable, please indicate the justification for Limited Status Admission:
    • If you chose Limited Status in the SAARRAT Rating above, you can copy and paste a Letter of Justification in this field, or you can send a paper copy with the Referral.
  • Time Status: Choose the appropriate option:
    • Most students are Full-Time Degree
    • Full-Time Non-Degree can only be international exchange students
  • Domestic applicants may be full-time non-degree on a case by case basis
    • Part-Time Non-Degree can only be domestic students
  • J-2 Dependent and J-1 Visiting Scholar Visa Holders may be part-time non-degree on a case by case basis
International Admits Only
  • Please select one of the following: Choose appropriate funding option and follow the instructions listed for each option in regards to filling out Section A and Section B below.
Section A
  • Assistantship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Appt%: Percentage of Appointment (0-50 allowed for international students)
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Fellowship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Tuition Waiver Only: Choose YES or NO
  • Renewable: Choose YES or NO
  • Amount: Total amount of waiver/scholarship for 1 year
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • The Financial Assistance Information above is applicable to the following years:
    • If you chose Renewable = YES above, Choose All
    • If you chose Renewable = NO above, Choose appropriate years
Section B
  • Assistantship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Appt%: Percentage of Appointment (0-50 allowed for international students)
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Fellowship: Choose YES or NO
  • Renewable: Choose YES or NO
  • Stipend Amount: Total amount for 1 year
  • Terms Included: Check all terms included in the yearly stipend amount
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • Tuition Waiver Only: Choose YES or NO
  • Renewable: Choose YES or NO
  • Amount: Total amount of waiver/scholarship for 1 year
  • Tuition Waiver for: Check all terms you are offering a tuition waiver
  • The Financial Assistance Information above is applicable to the following years:
    • If you chose Renewable = YES above, Choose All
    • If you chose Renewable = NO above, Choose appropriate years
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Print Referral
  • Click on Close Window
  • If admitting Full Status, send Referral and Official Transcripts to GPASU
  • If admitting Limited Status, send Referral, Official Transcripts, Letter of Justification, Letters of Reference, Personal Statement, and Printed Application to GPASU
    • Exception: Limited Status due to GPA between 2.75/4 and 3/4, GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to TOEFL older than 2 years, but less than 3 years (at matriculation), GPASU does not need Letters of Reference, Personal Statement, or Printed Application
    • Exception: Limited Status due to Departmental Deficiencies, GPASU does not need Letter of Justification, Letters of Reference, Personal Statement, or Printed Application

How do I allow & notify an international applicant to fill out the
International Student Verification Form (ISVF) in
Top of Page
ApplyYourself?

Find the Referral

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on Application for Admission
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on student's name
  6. Click on Application for Admission
  7. Click on DEPT: Admission Referral

Fill out the following on the Referral to Turn on the ISVF

Applicant Summary Information Section
  • Make International Student Verification form available: Choose YES
General Referral
  • Scroll to the bottom or the top of the form and click on SAVE
  • Click on Close Window
Notify the Applicant
  • Email the applicant and let them know to log back into their Application and fill out the International Student Verification Form.

How do I view & print an applicant's International Student
Top of Page
Verification Form (ISVF)?

Find the ISVF

  1. Login to ApplyYourself
  2. Click on Select a System
    • Click on Application System, Click on International Student Verification
  3. Click on Search for Applicants
  4. Click on Search by Individual
    • Type in student's Last Name & Birth Date
    • Hit Enter or Click on Submit
  5. Find correct name and click on the PDF Icon on the right

Viewing & Printing the ISVF

  • After you have clicked on the PDF icon, it will bring up the PDF of the ISVF that you can view or print

Workshops Home  |  GPASU Home

Staff Directory  |  Employment Opportunities  |  Contact  |  About  |  Office of the Provost  |  Urbana Campus