Career Services Office
Technical Aspects of Cover Letters
Sample Cover Letters (PDF)
Cover Letter Salutation
Whenever possible, the letter should be directed to a specific person within the organization, preferably the person who makes hiring decisions. If you are sending an unsolicited résumé, contact the employer and ask for the name, title, and correct spelling of the head of the department in which you seek employment. Whenever possible, avoid using the generic "Dear Sir/Madam." Never address your letters to "Dear Sir" since both men and women make hiring decisions. When addressing females, use "Ms.", not "Mrs." or "Miss."
Length and Format
Cover letters for jobs outside of academia should never exceed one page in length. It is customary to single space text and double space between paragraphs. Use high-quality paper (at least 24-pound) that matches your résumé. Some individuals use a consistent heading on the cover letter and résumé, and this can help unify the two documents.
Writing Style
Write as concisely and effectively as possible, since cover letters are a sample of your writing ability. Have at least one other person proofread your letter.
PDF files require
Adobe Reader.
