Fellowship Office
209 Coble Hall, gradfellowships@uiuc.edu, (217) 333-0036
Banner Instructions for Fellowships and Traineeships
- All fellowships paid through the campus payroll system, regardless of the stipend amount, must be processed through the Graduate College Fellowship Office. The Fellowship Office will be the Home Org for all fellows paid through the campus payroll system.
- To add a fellowship, the department sends a completed Graduate College Rating Form to the Graduate College Fellowship Office. The Graduate College Rating Form and instructions for its completion can be found at www.grad.uiuc.edu/fellowship/staff_fac.htm.
- From the completed Graduate College Rating Form, a Notice of Fellowship Appointment (NOA) is generated. When the NOA is issued, the Fellowship Office sends the second copy of the Graduate College Rating Form stamped "Fellowship Offered" to the department.
- When the Graduate College Fellowship Office receives the signed NOA accepting the fellowship, the process of entering the appointment into the campus system begins. First, the Fellowship Office will set up all new fellows in DART.
- After the Fellowship Office sets up the new fellow in DART, the fellow must complete Nessie New Hire. After Nessie New Hire has been completed, the Graduate College Fellowship Office enters the job into Banner.
- When the job has been entered into Banner, departments will receive the "Department Copy" of the NOA for their records. If a pay adjustment is necessary, the Graduate College Fellowship Office will send an email to the Graduate College contact in the department.
- The department needs to complete the pay adjustments for fellows paid on departmental funds. The Graduate College Fellowship Office will complete pay adjustments for fellows paid on Graduate College funds.
- Fellows cannot exceed 50% FTE in concurrent appointments, whether assistantship or hourly. Depending on the type of fellowship, some fellows may be limited to less than 50%. When submitting an AHR Checklist to give a fellow a grad hourly appointment, please indicate hours expected to work per week in the Notes field. AHR seeks the approval of the Graduate College Fellowship Office on all checklists affecting fellows.
