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Fellowship Office

209 Coble Hall
gradfellowships@uiuc.edu
(217) 333-0036

Guidelines for the Administration of Fellowships and Traineeships 2007-2008

These rules will be effective for all fellowships. Fellowship appointments are reviewed in the Graduate College for minimum academic qualifications. Students on limited status due to grade point average or a bachelor's degree not comparable to that at this university should not be nominated unless there is some extraordinary justification for doing so. Non-degree students are not eligible for financial aid administered by the Graduate College.

• Definition: Fellowships are defined as awards providing a living allowance and requiring no services in return. Traineeships are research fellowships that are awarded to provide educational training in particular disciplinary areas. Traineeship and fellowship stipends should be at the level required to generate a waiver or accompany a waiver-generating appointment.
• Tuition and fee waivers: To generate a waiver, a fellowship or traineeship must provide a stipend of at least $3,000 per semester ($6,000 per academic year). A summer fellowship must provide a stipend of at least $666.66 per month for a two-month period between May 16 and August 15. Students with waiver-generating fellowships will receive a full tuition waiver regardless of the Fellow's academic program. In addition, Fellows will receive a full waiver of the service fee, health service fee, AFMFA fee, and Library/Technology fee, along with basic dental and vision coverage and partial payment of the health insurance fee for each term of the fellowship. This applies to fellowships originating on and off-campus. Students in the College of Medicine, except those in the Medical Scholars Program, must obtain written approval from the College of Medicine before accepting a fellowship, and subsequent tuition waiver, controlled by another campus or university unit. Effective fall 2007, students in the College of Veterinary Medicine, except those in the Veterinary Medical Scholars Program, must obtain written approval from the College of Veterinary Medicine before accepting a fellowship, and subsequent tuition waiver, controlled by another campus or university unit. Should a student in the College of Veterinary Medicine, not in the Veterinary Medical Scholars Program, accept a fellowship without the approval of the College, the College may request that the Graduate College remove the fellowship waiver. In cases of dispute the Graduate College decides whether an award is a fellowship. Tuition waiver income lost due to fellowships is not reimbursable.
• Supplemental fellowships: Departments may elect to award students with fellowships that supplement other waiver-generating appointments (fellowships of at least $3,000 per semester or assistantships). In cases where students receive both a waiver-generating fellowship and a waiver-generating assistantship, the fellowship waiver takes priority along with its accompanying waiver benefits and enrollment requirement.
• Services: Services are not required for students on fellowships, although they are required for assistantships.
• Registration: Students with waiver-generating fellowships and traineeships are required to be registered full-time during the term of their fellowships, including while engaged in off-campus research or training.
• Minimum Credit Loads For Fellows: The minimum credit load for graduate students with waiver-generating fellowships is 12 hours during the academic year and 4 hours in an eight-week course during summer. Enrollment in a four-week summer course will not contribute to fulfilling this requirement.
• Dual Appointments of Fellowships and Assistantships: The Graduate College provides approval of all concurrent appointments for fellows. Fellows should contact the Graduate College Fellowship Office prior to accepting an offer of a concurrent appointment. Appointing units should contact the Graduate College Fellowship Office to request approval for concurrent appointments before submitting the Human Resources Checklist or completing the EPAF. Unless otherwise restricted by the granting agency or unit, campus policy permits fellows to carry concurrent appointments of up to 50% FTE (20 hours/week), providing the fellows conform to the minimum registration requirement. Following are exceptions to this rule:

• Taxability: Fellowship stipends may be subject to income taxes. According to the Internal Revenue Service (IRS), universities are not responsible for withholding or reporting income taxes on fellowship payments for U.S. citizens, permanent residents and foreign national resident aliens for tax purposes. The (IRS) requires universities to withhold taxes from the fellowship payments of international students on temporary visas who are classified as non-resident aliens for tax purposes. International students may be able to claim a treaty benefit that reduces the withholding rate or exempts the fellowship payment from income tax withholding. For more information, please go to www.grad.uiuc.edu/fellowship/taxinfo/.

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