The Graduate College Handbook for Students, Faculty and Staff
Chapter VII: Tuition and Fees
C. Adjustments, Cancellation, Withdrawal and Refunds
A student’s assessment of tuition and fees may be adjusted for a number of reasons, including changing the number of hours of registration, cancelling registration, or withdrawing from the University. Because tuition and fee assessments are based on the hours of credit organized by “ranges”, adding or dropping classes could result in a student moving from one range to another, which would result in either an increase or decrease in the assessment.
If a student reduces course enrollments to a lower assessment range (e.g., from Range I to Range II), the student may be eligible for a refund.
Refund policies vary depending on the action taken by the student and when the action is taken. Before any refund is made to the student, the University must make a refund to the appropriate financial aid programs providing assistance to the student. If the student is indebted to the University at the time of withdrawal or when they are due a refund, the amount owed is deducted from the amount of any refund available. Students should be aware of details and specific dates, which can be found on the Refund Schedule.
If a student wishes to cancel registration and avoid payment of tuition and fee charges, the student must complete a Withdrawal/Cancellation form (PDF) and submit it before 5:00 p.m. on the last business day before the first day of instruction of the term (including requests by mail). Cancellation of registration is only permitted if a student has not attended classes and has not used any University services. If cancellation is approved, all tuition and fee charges are removed from the account for that term. A student must obtain permission from their departmental office, the Graduate College, and International Student and Scholar Services (international students only) before depositing the Withdrawal/Cancellation form at the Records Services Center of the Office of Admissions and Records.
A student who wishes to drop all courses after the cancellation deadline whether enrolled for one or more, must withdraw from the University for that semester. Students withdrawing from the University are refunded on a pro-rata basis until a specified date in the semester after which no refund is available. No portion of the health insurance fee or health service fee is refundable. Students who withdraw continue to be covered by health insurance and are eligible to receive health services (if these fees were paid) until the first day of instruction for the next term. The withdrawal refund policy contains more details.
Special refund policies apply to those who withdraw to enter active duty in the armed forces or other approved national defense service. See the complete policy, Rule 3-314 of the Student Code.
