Guidelines
Dissertation Travel Grant Budget Worksheet
Guidelines and Tips for Completion
In the narrative of the proposal, students should describe the specific research that would be undertaken during the tenure of the grant, including the specific locations and dates of travel and the total amount requested. Additionally, the proposal should explain how travel is essential for the specific research and how the research would contribute to the quality and timely completion of the dissertation. The student should indicate how far he/she has progressed in the research project and what remains to be done. If the research project involves human subjects or vertebrate animals, the student should describe what steps have been or will be taken to secure the necessary research approvals.
Students should submit the Budget Worksheet along with the narrative of the proposal. On the Budget Worksheet, the student should provide specific dates and estimated expenses for each approved category of expenses for which the student is requesting support. The Worksheet provides space for expenses for up to four destinations. If requesting support for travel to more than four locations, use a second Worksheet.
For the Budget Worksheet, students should use the following guidelines:
- The figures should reflect estimated actual expenses, not per diem rates.
- The Worksheet should include the source the student used for the estimated expense, such as Internet site, travel agent, or estimate based on previous travel to that location.
- If requesting funds for use of personal car, students may either use an estimated gasoline cost or use the University mileage rate found at www.obfs.uillinois.edu/obfshome.cfm?level=2&path=travel&xmldata=ratesatglance
- If requesting funds for rental car, students may request the cost of rental and estimated gasoline cost.
- The total amount requested should not exceed $5,000. If total anticipated expenses exceed the maximum of $5,000, students should select approved expenses that total no more than $5,000 and list those on the Budget Worksheet.
Questions may be directed to the Graduate College Fellowship Office at gradfellowships@illinois.edu or 217 333-0036.
Related Materials (Excel spreadsheets)
Examples
- DTG Budget Worksheet, U.S. Travel Example
- DTG Budget Worksheet, International Travel Example
