Guide for
Graduate Contacts
Who to Call and Where to Look
| Banner Support | Help desk 333-3102 helpdesk@uiuc.edu http://ui2urobo.aits.uillinois.edu/ |
| Central Stores | John Chrisagis; 333-3915 or Fax 244-8851 |
| Commencement | www.admin.uiuc.edu/commencement/; 333-8834; commencement@uiuc.edu. |
| EPT (English Placement Test) | 244-5481, 3047 Foreign Languages Building Web site for students to visit to register for the EPT, www.deil.uiuc.edu/about/ept.html |
| Financial aid | Gail Dahlstedt, grad student adviser; 333-0100; gdahlste@uiuc.edu |
| GEO contract | www.ahr.uiuc.edu/GEO/GEO0609.pdf |
| Illini sports tickets | Melanie Hall; 333-9323; mhall5@uiuc.edu Intercollegiate Athletics, Matt; 244-0016 |
| Insurance | 333-3111, Benefits Service Center |
| ISSS (formerly OISA) | International Student and Scholar Services; 333-1303; 400 Student Services Building |
| Student Accounts | General 333-2180; cashiers 333-4870 Encumbrances; Kim Wolken; wolken@oba.uiuc.edu; 333-5399 Sponsored students; Jamie McCracken; jamccrac@uiuc.edu; 244-2927 Student accounts; Teresa Emkes; emkes@uiuc.edu; 244-2924 Wire; Janilyn Daily; jdaily@uiuc.edu; 333-9134 |
| Tuition and Fee Waivers | Grant Nohren, Financial Aid; 333-3330. - Fee amounts, list of fees |
Who to Call in the Office of Admissions & Records
Registration Services
| Contacts | Responsibilities |
|---|---|
| Asst. Registrar Barb Wood; 333-9782 | - Tuition and fees, including assessment, residency, and waivers - Name change - FERPA training |
| Molingo Bokamba; 333-6613 | - Registration including withdrawal and cancellation (and related refunds) - Time tickets |
| Kathleen Benz; 333-9809 | - Transcript services |
Records Maintenance
| Contacts | Responsibilities |
|---|---|
| Assoc. Registrar Becky Wauthier 265-7077 or 333-5524 |
- Academic Outreach NCAA |
| Aleta Crook; Records, 333-9774 | - Grade processing and maintenance, supplemental grade forms |
| Beth Brown; 333-6383 | - Grad Records |
| 265-0923 | - Undergrad college support |
| Mike Faullin; 333-7044 | - CAS system |
| Clark Niepert; 333-1891 | - CAS articulations |
Study Abroad, Graduation, and Graduate Support
| Contacts | Responsibilities |
|---|---|
| Asst. Dir. Pam Santic, 333-9265 Suzanne Wagner, 244-2201 Frances Sears, 333-9768 |
- Graduation and pending degree list - Degree certification - Graduate college support - Study Abroad |
Document Management
| Contacts | Responsibilities |
|---|---|
| Shelley Houser; 333-9788 | - Imaging, file preparation - Application fee assessment - Data entry - Records retention - General person and multiple records resolution |
| Jane Stalter; 244-4631 | - Imaging, vault/ledger - File preparation |
| Chryl Dixon; 333-8966 | - Mail room and distribution |
Who to Call in the Graduate College
| Area | Contacts | Responsibilities |
|---|---|---|
| General Affairs 333-6715 |
Richard Wheeler, Dean Lynn Schaefer, Administrative Assistant Kelly Tappenden, Associate Dean William Welburn, Associate Dean Mary Lowry, Assistant to the Dean Charlotte Bauer, Communications Specialist Kevin Sightler, Visiting Director, Professional Science Masters Program Erin Siems, Joan Christian, and Lori Mikos, Support Staff |
- Authorized signature forms - Conference travel awards - Graduate Faculty approvals and updates - Speak appeals - English proficiency - International Memorandum of Agreement - Advice and assistance - Commencement - Graduate College policies - New and revised graduate courses - New and revised graduate programs - Print and web based communications - Professional Science Master's Programs |
| Graduate College front desk 204 Coble Hall 333-0035 |
Joan Christian, Lori Mikos, Support Staff |
- Authorized signature forms - Conference travel awards - Graduate faculty updates - SPEAK appeals |
| Graduate and Professional Admissions 244-4637 |
Beth Kibler, Director Joy Evans, Andres Fradkin, Noelle Mathias, Allison McKinney, and Christy O'Donnell, Graduate Admissions Specialists Jackie Baker, Gregory Harman, Support Staff |
- Admissions and SEVIS processing - Online graduate application - Limited status admissions - Project 1000 applicants - CIC FreeApp applicants |
| Budget and Resource Planning 244-4430 |
Sharee Wax, Director of Budget & Resource Planning Jane Gomez, Support Staff |
- Reimbursements, transfers, purchases - Financial transactions - Budget preparation - Resource management |
| Career Services Office 333-4610 |
Rebecca Bryant, Director and Assistant Dean Joan Christian, Support Staff |
- Career advising and job search support - CV, resume & cover letter reviews - Professional development workshops - Online resources for graduate students |
| Educational Equity Programs 333-4860 |
Ave Alvarado, Director Victor Perez, Program Coordinator Maria Jimenez, Graduate Assistant |
- Outreach to institutions and programs serving
underrepresented students - Collaboration with organizations serving underrepresented students - Diversifying Faculty in Illinois Program (DFI) pre-award - Summer Predoctoral Institute (SPI) - Summer Research Opportunities Program (SROP) |
| Fellowship Office 333-0036 |
Deborah Richie, Assistant Dean Holly Foster, Heidi Hardenbrook, Tina Purcell, Support Staff |
- Fellowship and Dissertation Travel Grant Competitions - Fellowship and stand-alone waivers - Fellowship and Training grant proposal review and approval - Appointment processing for fellowships - Institutional coordinator for external fellowship programs (NSF, DAAD) |
| Information Management Systems 244-5343 |
Sally Mikel, Director Phillip Tackett, Information Management Specialist Danny Tang, Network Administrator |
- Network administration - Web administration - Data management - GARDS |
| Student Academic Services 333-2634 |
Anne Kopera, Assistant Dean Vacant, Graduate Records and Registration Manager Miranda Kahler and Ryan Boske-Cox, Graduate Records and Registration Specialists |
- Conflict resolution - Academic standing - Student progress and petitions - Current term registration changes - Advice and assistance - Student record maintenance and support - CIC Traveling Scholars - GC 599 |
| Thesis Office 333-6278 |
Mark Zulauf Thesis Coordinator |
- Thesis and dissertation deposits - Doctoral committee appointments - Thesis and dissertation final format review - Electronic thesis deposit (future initiative) |
Where to Find Forms for Graduate Students
| GPA Forms Page | - Declaration and Certification of Finances - International Student Verification form - Letter of Reference form |
| OAR Forms Page | - Audit Permit (Visitor's Permit) - Credit No-Credit - Late course change - Late registration - Proficiency Examination Report - Request for transcript of records - Withdraw/Cancel |
| Forms Used for Graduate Students | - Authorized signatures for the Graduate College - Campus Visit Reimbursement Request Form - Fellowship Nomination Cover Page (Transmittal form) - GC 599 registration request - Graduate student petition - Graduation Coding Sheet - Guidelines for graduate student petitions - Rating form for fellowships and traineeships - Request for graduate college printed materials - Request form for appointment of doctoral examination committee |
| Forms Related to Theses and Dissertations | - Application for degree - Request for Certification of Degree Letter |
