Guide for
Graduate Contacts
Terminology and Acronyms
Banner - the campus wide integrated computer system
CAS (Course Applicability System) – a statewide system that lists course equivalents among schools throughout the state; on the web
COAR – COAR users have increased ability to make edits to Banner screens, (for example dropping a student from a course). Departments generally do not have COAR users. Graduate COAR functions are usually done at the Graduate College or at OAR.
DARwin - the program that accesses undergraduate academic history and audits it for degree completion, not used for graduate students
DGS - Director of Graduate Studies; in each department, the person, usually a faculty member, that oversees the graduate program in a unit or department; sometimes called the graduate coordinator.
EDDIE – the program that allows you to access EDW data using prepared reports that campus extracts on a regular basis
EPT – English Placement Test- used to determine English Proficiency; administered to all incoming international graduate students that score below 613 on the TOEFL.
EDW - Data Warehouse where data from all three campuses is stored
FERPA - Family Educational Rights and Privacy Act (FERPA) was enacted to guarantee students access to their educational records and to prohibit dissemination of educational records without the student's consent. Anyone with access to student records should take the FERPA tutorial, found at www.oar.uiuc.edu/staff/ferpa_tutorial/. In the case of any request for student information, every time you give information about a student to anyone:
- You must have a record of the request for access and each disclosure of student information;
- The record must identify the parties who requested the information and their basis for such request;
- The record of disclosures must remain in the file for as long as the educational records are maintained, except when the request is by the parent or eligible student; university officials with a legitimate educational interest; or a party seeking directory information.
If you have any questions about releasing information, call OAR's Registration Services at 3-6565.
ISSS - International Student and Scholar Services; formerly OISA; Office of International Student Affairs
NCAA - National Collegiate Athletic Association
NSLC - National Student Loan Clearinghouse; often called The Clearinghouse
PDL - Pending Degree List
SPEAK test - All international TAs must score 50 or better on this test to be qualified to TA on campus. Only offered 3 times per year.
View Direct - the program that allows you to access EDW data using prepared reports that campus extracts on a regular basis
Business Objects – A way for you to query the EDW to create reports for your unit or use pre-prepared reports that others have created. (need to attend training to access)
UI Integrate Self Service – the program students use to input data to Banner, pay their student bills, access financial aid, register for classes, etc.
Web for Faculty – the way faculty view Banner data, check class rosters, email enrolled students, see advisee records, and submit course grades
